Every business owner, director or manager wants to increase productivity in the office. The more productive the on-site employees are, the faster projects are completed, the more sales are completed, and the easier it is to grow and develop the company – especially for startups and small businesses. And for a company of any size, nothing is more important than its employees. When employees are happy and satisfied in their roles, everything else seems to fit easily.
Small changes to the office environment and business habits will dramatically improve the productivity and efficiency of your company, regardless of whether the main workstation is an office, workshop, warehouse, manufacturing center or something else. By improving these two key factors, you can get more work done in less time while reducing the time wasted on unnecessary tasks.
That is why we have put together some important tips and tricks for improving your work environment in order to increase employee motivation, satisfaction and productivity.
# 1.Look at physical space first:
First, take a look around the office or workplace – is there enough space for every employee? Employees who feel cramped at work feel less motivated and productive, while confining themselves to a small workspace can affect an employee’s mental health. Instead, opt for a more open workspace where employees can work as flexibly as possible. For many employees, the ability to simply move around more and work in a different area with different people can interrupt the workday and make it more pleasant. The key here is to give employees the autonomy to choose where to work as often as possible, so that those who prefer their own space can do so, while other employees who prefer to move can also to do that.
# 2.Encourage short breaks:
Breaks have often been viewed as counterproductive for the workplace, but recent research has shown that employees who can take short breaks from their tasks several times a day tend to be more productive and happier in their roles. Focusing on the same thing for too long can lead to burnout and have the opposite effect on employee productivity. So design your office so that short breaks are actively encouraged.There is a break room available in which employees can lean back and relax for a few minutes, as well as a central hub such as a kitchen in which they can enjoy healthy snacks and can stay hydrated. Employees who are offered this option are generally much happier at work, and happier employees are generally more productive. The worst thing you can do is expect your team to be chained to their desks all day.
# 3. Reduce noise pollution:
Studies have shown that exposure to noise in the workplace is one of the main drivers of productivity loss. Avoiding unnecessary noise is the key to providing your employees with a quiet and peaceful place where they can concentrate on the task at hand with as little distraction as possible. Chatty employees are the biggest distraction, according to research, so it is a good idea to have a designated break area where employees can chat and chat with each other without the risk of distracting those who are hard at work on their tasks .
Additionally, mobile devices are reported as another big distraction when it comes to office noise. Therefore, it pays to implement a company-wide policy that mutes cell phones and other electronic devices at work – this gives employees the freedom to stay silent and let their devices use their devices when needed without the distraction of others. Learn more about office acoustics in this blog post by Amos Beech, which covers the most common forms of sound deflection in offices and what you can do to keep them to a minimum while keeping your employees happy at work. Check out https://www.amosbeech.com/blog/office-acoustics-impact-your-teams-productivity for more informations.
# 4. Promote communication:
When it comes to employee productivity, teamwork plays an important role in making sure everyone works well together. Promoting communication and maintaining good relationships between employees in your office or workplace is key when it comes to that Promote teamwork and get better results. In addition to being able to give your employees a chance to meet and find the people they work best with at work, it’s a good idea to arrange out-of-work meetings that give teams the opportunity to meet Getting to know as individuals a more informal environment. Spending days, team building days, or even a meal after work on a Friday can be great ways to encourage employees to get to know each other, which helps them work better as a team during the working day.
# 5. Provide resources:
Another common reason for declining productivity in the workplace is that employees may not have access to the tools, resources, and equipment they need to do their jobs and do good work. When employees have access to the right devices and resources for the job, their productivity increases. So don’t cut corners when it comes to giving them what they need. Whether your employees are using software, manual tools, or other devices, if you invest in quality options and do enough, you can immediately see a massive difference in productivity.
# 6. Offer support:
Supporting your employees is a key factor in improving your overall productivity. In general, employees who feel underqualified and are not receiving the proper support from management will underperform compared to employees who say the opposite. For example, new hires should be adequately trained – your goal should be to provide enough support for employees to do their jobs independently. Ongoing support should also be provided. Make sure employees know where to get help if needed and that someone is always available to answer their questions.
# 7.Get feedback:
When it comes to improving office productivity, the people themselves are best come first – after all, they are the ones who get their jobs done every day and know what it takes to be more productive. Make asking and giving feedback a regular part of your work. Make sure employees feel welcome when they share their ideas and, for their part, show that you are able to listen to their feedback and take it into account whenever possible. As a rule, employees who feel that they are heard at work and that their feedback is valuable to their employer are more satisfied in their role, which naturally leads to higher satisfaction, loyalty, motivation and productivity.
# 8. Offer progress:
Employees who feel they can work towards something positive in their work are always more productive than employees who feel they are getting stuck. Providing your team with opportunities to grow and make progress can not only increase productivity, but also find exceptionally trained managers and senior executives from within. And hiring from the inside has several great advantages for a company, since it promotes people who are already familiar with your brand and are likely to be loyal. So offer opportunities for advancement with a chance for a promotion, the chance to learn something new, and invest in the future of employees – whether they want to receive on-the-job training to improve their knowledge of their role or would like to complete an external training program in order to stand first for an upcoming doctorate.
# 9. Practice positive reinforcement:
Last but not least, positive reinforcement is an essential factor for a productive workforce. Employees who feel that they will only be noticed when they make a mistake or fail to achieve a goal are quick to lose motivation and their productivity will fail. On the flip side, employees who know that mistakes are just a learning curve, that their hard work is valued, and that they are recognized for their successes in the workplace are more likely to go the extra mile for their employer. Make sure you acknowledge the hard work that people have put in and take special care to support those who may underperform. Positive reinforcement is key here to help them improve their skills and achieve the results they want and need.
When it comes to productivity at work, several factors come into play. What helps you to work more productively? We’d love to hear from you in the comments.